ORGANIZATION OF WORK ON THE IMPLEMENTATION OF THE MONITORING FUNCTIONS OF THE CITY ADMINISTRATION

 

IX. Organization of work on the implementation

of the monitoring functions of the City Administration

 

109. Monitoring of the execution in the City Administration is held among:

1) documents of the organs and officials of public authorities, received in the City Administration for the organization of work;

2) instructions of Governor of Chelyabinsk region;

3) decisions of the City Council, legal acts of the Head of the City Administration, officials of the City Administration, instructions of the Head of the city, first Deputy Heads, Deputy Heads of the city;

4) official letters demanding execution and response;

5) letters, appeals of citizens, associations of citizens, including legal persons.

110. The coordination of the control over execution of the documents of the organs and officials of public authorities, the instructions of the Governor of the Chelyabinsk region, the decisions of the City Council, legal acts of the Head of the city, the City Administration, officials of the the City Administration, instructions of the Head, letters, appeals of citizens is provided by a Deputy Head, the Chief the City Administration system.

111. The organizational work on execution of controlled documents, as well as the responsibility for timely and qualitative execution, is carried out by the first Deputy Heads, Deputy Heads, heads of structural units of the City Administration, in accordance with their competence.

112. Monitoring deadlines for execution of documents and orders, for preparation of analytical materials, memos on compliance of executive discipline is exercised by:

1) the control office of the Department of organizational and control activity monitors documents of the organs and officials of public authorities received for execution, the orders of the Governor of the Chelyabinsk region, the decisions of the City Council, legal acts of the Head of the city, the City Administration, officials of the City Administration, orders of the Head of the city;

2) the appeals department monitors appeals of citizens, associations of citizens, including legal persons, that shall be reviewed in accordance with the Federal law dated 02.05.2006 № 59-FZ «Considering the procedure of appeals consideration of the Russian Federation citizens";

3) the segment of work with correspondence monitors official letters, appeals, letters, requests of legal entities and individual entrepreneurs, as well as other individuals and organizations with the exception of those referred to in subparagraph 2 of this paragraph, requiring execution and response;

4) the referenturs of the Head, first Deputy Heads, Deputy Heads of the city monitor instructions of the the Head, first Deputy Heads, the Deputy Heads of the city;

5) heads of structural units of the City Administration monitor official documents, letters addressed directly to them, letters with the resolutions of the Head, first Deputy Heads, Deputy Heads of the city.

113. The need to control the execution of official documents is determined by the Head of the city, first Deputy Heads of the city, Deputy Heads (it shall be completed with the appropriate mark in resolution).

114. The legal acts are put under control in accordance with the instructions, identified by the content of the document.

115. The entire document can be put under control, otherwise its separate item, as well as orders given by officials of the City Administration, in oral form.

116. The legal acts of the state power organs received by the City Administration  are transmitted for consideration to the Head of the city and are put under control, in accordance with its resolution.

Instructions, contained in legal acts, are brought to the executors by sending them the copy of the legal act.

117. The instructions, given by the Head of the city, first Deputy Heads, Deputy Heads of the city during the meetings, trips, sessions and other events, shall be included to the relevant instructions and brought to the executors by sending them the copy of meeting minutes or extracts from it in electronic form.

The instructions of the Head of the city, first Deputy Heads, Deputy Heads are sent to the executors by the relevant referenturs in 2 days term, in case of urgent and operational instructions they are sent immediately, but not later than within 12 hours from the moment of the instruction transmission.

118. In an instruction, as a rule, a period of its execution is set.

In case the document contains "without delay", "immediately" indication instead of the date, the document or the instruction shall be executed no later than in 3 days term. The indication "promptly" includes 10 days of execution. In other cases, if the term of execution is not specified, the document or the separate instruction shall be executed within 30 days from the date of its registration. If the last day of the deadline falls on a holiday, the document or a separate instruction shall be executed in the nearest following working day.

If there is no specification on the date of its execution in the text of the document or separate instruction, the provision of the draft response to the signature of the Head of the city or other official of the City Administration is carried out by the executor not less than 3 days prior to the expiration of the term of the relevant document or instruction.

119. In case of failure to execute instructions within the prescribed deadline, the head of the structural unit of the City Administration, responsible for its execution, provides the Deputy Head of the city, which has jurisdiction over the issue, with a note outlining the causes and motivated request to extend the period of execution of the specified order.

120. The extension of the execution of legal acts, other official documents shall be exercised in accordance with the resolution of the Head of the city, first Deputy Heads, Deputy Heads on the basis of an office memorandum of the chief of the structural unit of the City Administration, responsible for the execution of relevant documents.

121. Terms of execution of orders, established by the officials of public authorities, may be changed only with the approval of the officials of the above-mentioned bodies in the manner prescribed by the given bodies.

122. All cases of changing the deadlines of the document or instruction execusion shall be inspected by the structural unit of the City Administration, in which the document shall be put under control by providing a copy of the resolution to the Head, the first Deputy Heads, the Deputy Heads of the city with an indication of the period.

123. The executors are obliged to provide information to the Department of organizational and control activity, the appeals department, about the execution of the relevant documents and appeals of citizens not later than the next working day after the deadline. If the next day is a holiday, the execution information is to be submitted on the day of the deadline.

124. In cases when the city Head takes the control over the execution of legal acts, the responsible executors shall be the City Administration officials indicated in this document.

125. The control over the execution of documents in the City Administration is based on a specially developed automated control systems.

Each order (single paragraph) is completed by the control card.

Control card of the established sample is filled strictly in accordance with the contents of the document, held under control, or resolution of the official, who gave the order.

126. The control over the execution of a document shall be done by verifying the information, contained in the document, by receiving reference, other necessary informational materials of structural units of the City Administration.

127. The document is considered to be executed and shall be removed from the control after the actual execution of the orders, documented confirmation of execution of orders. Removing documents from control is carried out by a structural unit of the City Administration, in which documents are under the control, in accordance with the resolution of the official, that put them under control, or by a person duly authorized by him.

During the removing documents from control, the signature of the person certifying the execution of the document, date shall be put.

128. The control office of the the Department of organizational and control activity within the competence and in accordance with the instructions of the Head, the First Deputy Head, running the corresponding activity, Deputy Head of the city, the Chief of the City Administration system, checks the execution of legal acts of the Head, the City Administration, the City Administration officials; maintains records of controlled legal acts, documents of the organs and officials of state authorities, local self-government authorities of the city of Chelyabinsk; collects information from executors; informs the Head of the city, the First Deputy Head, running the corresponding activity, Deputy Head of the city, the Chiefof the City Administration system about the condition of executive discipline in the City Administration.